Free service
No business email? We will set yours up, free
If your invoices go out from a gmail address with a number in it, every customer who reads one is being told, quietly, that the business is small and improvised. Moving to yourname@yourbusiness.in costs nothing but an hour of setup, so we do that hour for you and do not charge for it.
Before you message us: what you need to have
Have these ready and setup takes about a day. Without a domain there is nothing to attach the email to, so that comes first. Nothing on this list is paid to us.
1. A domain you own (required)
The one thing we cannot skip: the email is built on it. Any domain works: .in, .com, .co.in. If you have a website, you already own one. No domain yet? Buy one first (we will tell you where), then message us.
2. Access to the domain's DNS
The login for wherever the domain is registered (GoDaddy, Hostinger, BigRock and so on), or someone there who can add the records we send. This is the only step that ever holds things up.
3. The four addresses you want
Tell us the names. info, sales, accounts and your own is the usual set, but they are yours to choose.
4. A phone number and a recovery email
The account is created in your name and needs them for recovery. They are yours, not ours: we never hold the recovery details.
Ready to start?
Tell us your domain and the four addresses you want.
We reply within one working day with the DNS records to add, or we add them for you.
Sharma Enterprises
What a business email actually is
Plain English first, because this is the bit most people have never had explained to them.
A business email is not a different kind of inbox. It is the same inbox with your own name after the @: sales@yourbusiness.in instead of yourbusiness2014@gmail.com. That is the whole difference, and it is a bigger one than it sounds.
It matters because the address is the part of your business a customer sees most often. It sits on your invoices, your quotations, your website, your Google listing and every reply you send. A free consumer address says one thing about you. Your own domain says another.
It also matters because you own it. When email lives on a personal gmail account, it belongs to the person who created it. When a staff member leaves, so does the mailbox and everything in it. On your own domain, you close the account and keep the mail.
The four mailboxes
Four separate accounts on your domain, each with its own login and its own storage. These are the ones most businesses end up wanting, but the names are yours to pick.
info@yourdomain.in
The one on your website, your invoices and your Google listing
5 GB storage
sales@yourdomain.in
Enquiries, so they do not disappear into a personal inbox
5 GB storage
accounts@yourdomain.in
Bills and GST correspondence, kept away from everything else
5 GB storage
yourname@yourdomain.in
Yours, on the domain, instead of the number you added in 2011
5 GB storage
What the setup covers
All of it included, all of it free. If something is not on this list, it is not part of this: we would rather be clear now than surprise you later.
Four mailboxes on your domain
Real, separate accounts, not aliases forwarding into one inbox. Each has its own password, its own inbox and its own 5 GB.
5 GB of storage each
20 GB across the four. For a business that is not mailing large files daily, that is years of mail.
The DNS done properly
MX, SPF, DKIM and DMARC records added and verified. This is the part people get wrong, and it is why their mail lands in spam.
Webmail and the mobile apps
Your mail in any browser and on your phone, signed in and tested before we hand over.
Your account, your name
The account is created in your name with your recovery details. We are not the owner and you never need our permission to change anything.
The handover explained
A short call or a WhatsApp walkthrough showing your team how to send, and how to import old mail if you want it moved across.
The offer, in numbers
Nothing hidden behind an asterisk. The limits of the free plan are in the next section, in full.
₹0
what this costs you: no setup fee, no monthly fee, no card details taken
4
separate mailboxes on your own domain, each with its own login
5 GB
storage per mailbox, 20 GB across the four
1 day
typical turnaround once your domain DNS access is with us
The detail that decides it
Why the address matters, what the DNS records do, and exactly where the free plan stops.
Why the address changes how you are read
Nobody consciously judges an email address. They just decide, in about a second, how established the sender looks, and a consumer address with a birth year in it does not look established.
It shows up hardest where the money is. A quotation from accounts@yourbusiness.in reads like a company with an accounts department. The same quotation from a gmail address reads like one person with a laptop, even when the work behind it is identical.
The other place it shows is trust in the other direction. Buyers have been taught to check the sender before paying an invoice. An address on the same domain as your website is the check passing.
The DNS is the part that actually decides whether your mail arrives
Four records do the work. MX says where mail addressed to your domain should be delivered. SPF lists which servers are allowed to send as you. DKIM signs each message so the receiver can prove it was not altered. DMARC tells the receiver what to do when something fails.
Get these wrong and your mail does not bounce: it quietly lands in spam, which is far worse, because you never find out. You just stop hearing back from people.
SPF has a hard limit of ten DNS lookups, and it is easy to blow past it. On one client zone we found that a single mail include was already consuming five of the ten before any other sender had been added: half the budget gone on one line. Past ten, SPF returns PermError silently and the protection stops working. We check the total, not just whether the record exists.
If you already send from somewhere else (a WooCommerce store, a newsletter tool, a CRM) those senders have to be in the same SPF record. We look at what you actually send from before we write it, rather than pasting in a default and leaving you to discover the gap.
What free actually means here, in full
Free means free with no end date. It is not a trial and nothing expires: four mailboxes on your one domain, 5 GB of storage each, with webmail and access on your phone.
Here is the honest limit. Free covers four mailboxes and normal day to day business mail. If you later need more mailboxes or more storage, that moves to a paid plan, and we tell you the cost before anything changes, not after.
And there is no catch on our side either. We do not charge for it, and there is nothing to cancel. It takes us under an hour, it makes everything else we do for a client work better, and it is a straightforward way for people to find out what we are like to deal with before any money changes hands.
What you should not use it for
Do not send newsletters, offers or bulk campaigns from these mailboxes. Not because the plan forbids it, but because campaign mail sent through a normal mailbox damages the reputation of the domain your invoices go out on. One complaint-heavy send and your quotations start landing in spam.
Marketing mail belongs in a tool built for it, on its own sending setup: Brevo, Mailchimp, Klaviyo, whichever suits. Keep staff mail and campaign mail separate. We have seen a store break its own order confirmations by mixing the two.
If you want the marketing side set up as well, that is ordinary paid work and we will quote it. It is not part of this.
The four records we add
This is the part that decides whether your mail reaches an inbox or a spam folder. It is also the part that is almost always half-done on sites we inherit.
10 mail.yourbusiness.inWhere your mail is deliveredv=spf1 mx ~allWhich servers may send as youmail._domainkeySigns every message you sendv=DMARC1; p=quarantineWhat to do with anything that failsWhether this is right for you
The right-hand column is the real one. A free offer with the limits buried is not a free offer, it is a lead magnet.
This is for you if
- You run a real business and still send quotations from a personal gmail address
- You already own a domain, or you are about to buy one
- You want two to four addresses: info, sales, accounts, and yourself
- You want the account in your own name, not locked inside an agency's login
- Your team is comfortable using webmail or a mail app on their phone
This is not for you if
- You need more than four mailboxes, or more than 5 GB in any one of them
- You want to send newsletters or bulk campaigns from it: that belongs in a separate tool
- You do not own a domain and do not want one; there is nothing to attach the mail to
- You want us to hold the account for you; we set it up in your name and hand it over
How it runs
Four steps. Usually done inside a working day.
- You send us the domain and the four addresses you want. One WhatsApp message is enough.
- We create the account in your name and add the MX, SPF, DKIM and DMARC records, either in your DNS or as a list for whoever manages it.
- We wait for the records to propagate, then send and receive a test message on every mailbox and check where it lands: inbox, not spam.
- We hand over the logins and walk your team through webmail and the mobile app. After that it is yours, and you owe us nothing.
Need somewhere to put the website too?
Email needs a domain. A website needs hosting. We do not sell either, so when clients ask where to host we give them the same answer we would give a friend, and for most small Indian sites, that is Hostinger.
Indian data centre
Mumbai is on the list. A site served from India to Indian visitors starts a long way ahead of one served from Singapore.
LiteSpeed, not plain Apache
It ships with LiteSpeed and LSCache, which is most of the WordPress speed problem solved before anyone installs a plugin.
Free SSL and daily backups
Included on the plans we would actually put a client on, rather than sold back to you at renewal.
Priced for a small business
The long term is where it is cheap. Renewal rates are higher than the first-term price, so buy the longest term you are comfortable with.
That is a referral link. Hostinger pays us a small commission if you sign up through it, at no extra cost to you. We recommend it because we run client sites on it, not because of the commission.
Questions
Genuinely free, with no end date. It is not a trial, and we do not charge for the setup. There is no card taken at any point.
There are real limits, and we would rather you knew them now: four mailboxes, 5 GB each, on one domain. Our own reason for doing it is straightforward: it takes an hour and it is how a lot of people first work with us.
Yes. Nothing is taken away. Most people forward the old address into the new one for a few months so nothing is missed, then quietly stop giving it out.
Usually yes: mail can be imported from another mailbox. How cleanly it goes depends on where the mail is now, so we will look at it and tell you honestly before promising anything.
The free setup covers four. Beyond that you move to a paid plan at a small monthly cost per user, and we tell you the price before you commit.
No. You need a domain. Plenty of businesses buy a domain for the email first and add the website later.
You do. It is created with your details and your recovery number. We do not keep a copy of the password and you never need to come back to us to change anything.
No. We pick the setup because it is the right fit for a small business, not because there is anything in it for us.
Send us your domain and we will start today
One WhatsApp message with your domain name and the four addresses you want. No form, no call required, no card. If you do not have a domain yet, say so and we will help you get one first.
No pitch deck, no obligation. Bring your URL and we will look at it together.